Most often both buyers and sellers in an M&A deal are overwhelmed and buried in an avalanche of
information paper and statistics, repeat requests, and wait-time. These often tedious and
unmanageable tasks, leave too much room for error, steal valuable time of the parties involved, and can
kill deals due to delays.
However state-of-the-art virtual deal rooms like DocullyVDR are designed with M&A in mind. They allow
stakeholders to work more collaboratively, effectively, and efficiently throughout the lifecycle of the
M&A deal.
Consequently, more and more M&A practitioners like investment banks, buyers, sellers, third parties,
etc. are using secure virtual data rooms to manage their deals, more particularly during due diligence. A
secure data room gives everyone involved in the deal a secure data storage and file sharing platform to
place a request, share, organize, store thousands of sensitive information, ask questions and seek
clarification.
The best Virtual Data Rooms providers like DocullyVDR enable collaboration and come fully equipped
with features that help speed up due diligence and streamline workflows. They are useful in M&A deals
for the following reasons:
- Allow users to securely store documents
The best virtual data room services like DocullyVDR allow for documents such as corporate details,
financial statements and employee information to be kept in a safe Bank Grade secured platform. The
documents are encrypted with 256 Bit AES Encryption during rest and in transit by Microsoft Azure.
They are also carefully controlled by the room’s organizer with Enterprise class secure password
protocol, is hosted on SOC-2 Certified Microsoft Azure Data center with 2-tier authentication and
Connected via secure SSL so all communications over the computer network are protected by secure
SSL cryptographic protocols.
- Allow stakeholders in different locations to easily collaborate
Our virtual deal room allows collaboration between stakeholders near and far, at any time which results
in improved communication and increased transparency. This also means that all communication is in a
centralized hub of information rather than information and requests being in multiple emails, Excel
spreadsheets, and Google Docs. This improved visibility between the deal’s key players helps the
acquirer plan for integration during the early stages of the deal as items for integration in a secure deal
room can easily be tagged for integration during discovery and/or diligence.
- Eliminates duplication of work automatically
Sophisticated data rooms like DocullyVDR are so designed that they allow users to eliminate work through features such as automatic elimination of duplicate requests, bulk dragging and dropping of documents, full-text searches, and auto-indexing, as well as the ability to assign tasks, live link documents, and produce reports with the click of a button.
- Allow users to easily analyze and organize files systematically
Artificial Intelligence used in secure VDRs not only improves workflow and organization, but also offers
the ability to adapt to new information and changes throughout diligence. Moreover by thinking ahead
to integration, VDRs allow companies to accumulate valuable data that can offer business benefits in the
future.
- Provides an overview of the entire process
The best virtual data room providers like DocullyVDR allow for a bird’s eye view of the entire M&A
process. This enhances project management as this overview is very useful in terms of seeing where
team members are spending the most amount of time, analyzing the buyer’s engagement, identifying
potential problems or sore points and being prepared to respond to them appropriately as well as
tracking the overall progress of the M&A to gauge in advance if it is progressing towards the desired
result.
Thus the best virtual data room services provider like DocullyVDR by streamlining the painstaking deal
marketing process. It enables you to find the best buyer faster with less manual effort, more insights
and more security by protecting NDAs, CIMs and your reputation everywhere.
The DocullyVDR team is a provider of a new generation secure data sharing platform designed for businesses. The team has extensive experience in working with document sharing platforms and has been assisting the Virtual Data Room community since 2019 by providing users with free information.