The security of your confidential business documents and data dependents upon where and how you choose to store and share them in the course of completing your business processes and transactions. The safest way to ensure that your information remains protected during M&A, compliance, any litigation or other mission-critical business processes is with a virtual data room equipped with the appropriate tools and features to keep your data safe. An ideal virtual data room is simple to use and easy to navigate, allowing users to effortlessly upload, access, and review documents in an organized, efficient and secure manner. It takes the guesswork out of how to secure your data and instead offers multiple features that defend against unwanted third parties gaining access. Virtual Data Rooms do minimize the likelihood of security breaches—and come with a lot more benefits that include:
Secure Storage of Data
A VDR is a secure, cloud-based storage systems for confidential information and keeps your files protected. Once you possess a Virtual Data Room, only you and the participants you have approved have access. Thus, sensitive information remains secure; your intellectual property, licenses, and other crucial documents stay out of prying hands.
DocullyVDR security features include:
ISO 27001 compliant, hosted on Microsoft Azure.
Strong encryption: DocullyVDRs has end-to-end AES encryption of data
Digital watermarking: Digital watermarking is incredibly useful as it helps to stop the illegal copying of data and best VDRs like DocullyVDR have both dynamic and static digital watermarking. Digital watermarking can even be used on text, video, and audio. In addition, it allows you to track who is downloading or printing information, which protects against information leaks.
Contains comprehensive document permission and view restriction settings: A VDR allows you to be specific with document permissions and restrictions. For instance, when collaborating, you might want a team member to have access to a portion of a document, but also to be restricted from another part of it. In addition, “view only” features can be helpful as you can limit who is downloading and saving data and content.
Two-factor authentication: It helps reduce password theft and the chances of wrong person accessing the data room. In addition to entering a password, you might be asked to provide additional factional information about yourself or input an additional code. Two-step authentication to help keep data safer than a single password.
Allows checking of IP, device, location of the user: Admins can check the IP, type of device, and locations of all users that log in and send email notifications if found suspicious data.
Audit Logs – The audit logs includes comprehensive reports and analytics on all user, file, and document activity from within the room.
No Bots, No Crawlers
Daily data back-up
SSL Connectivity: All communications over computer network are protected by secure SSL cryptographic protocols.
Doculink DRM advanced document access control: Ability to save offline document link for external internal sharing of documents over the network.
Data room access control: Control data room members access for features like watermarking, voting, documents, reports, user management, and user permissions.
The DocullyVDR team is a provider of a new generation secure data sharing platform designed for businesses. The team has extensive experience in working with document sharing platforms and has been assisting the Virtual Data Room community since 2019 by providing users with free information.